Summarised Minutes of the Rotary Club of Wanaka Directors Meeting, held at Harcourts Meeting Room, Wanaka, 30th January at 7.00pm
Matters Arising:
* Inventory in Storage Sheds needs to be updated (Fran Tate)
* John Huddleston to work with Council and Ian Haynes regarding electricity supply Rotary Park, Glen Dhu and report back (addressed – see Service Projects Report)
* President George to follow up with Margaret West regarding the Rotarian International subscription
* President George to approach Mark Orbell of Ridgeline to assist with Rotary Exchange from Tasmania
* President George to change Club Meeting date to cater for Bangers to Bluff
Treasurers Report: Margaret West
Key Points
Bank Balances as at January 30th 2019
* Trust: $49,946
* Club: $12,491
PR and Media Report: Tony O’Regan
Main Points
PR:
* LandSAR repeater purchase – story sent to Wanaka App, Wanaka Sun, Messenger, Club Website.
Advertising:
* Youth Leadership Exchange – Messenger (free), Facebook & Instagram ($50+gst).
Administration: Peter Harridge
No Report, meeting of the Committee is to be held next week.
Foundation: Deans Hudson
No Report
Fundraising: Richard Wallace
Main Points
> A&P Show Catering. 8th & 9th March. Required to man Farmlands Tent.
> Challenge Wanaka. We are not required. Richard Wallace advised that this was a much reduced activity and that Aspiring Rotary is catering for this
Cavalcade. We are not required
Peter Harridge voiced concern regarding the Foundation finances and the ability to fund future donation requests. This concern arises from some Fund Raising activities, that have been part of the Club’s Foundation income stream, have been lost to the new Wanaka based Rotary Club.
Discussion ensued and Directors agreed with the sentiment. New income stream activities need to be identified.
Service Projects: John Huddleston
Reviewed a request from Relay for Life Wanaka asking for assistance to prepare and serve a breakfast for the morning of Sunday, 24 March.
The consensus view was the Club was already too committed with other events in March
Subsequently, on behalf of the Relay for Life organisers, I approached Aspiring Rotary and the Wanaka and Districts Lion Club asking if they would be interested in assisting but both these Clubs also had other commitments over this period.
Rotary Park, Glendhu Bay
Working Bee on Saturday, 24th November. Turnout very disappointing.
QLDC, after a lot of promoting particularly from George, finally just before Xmas mowed the long grass.
Councillor Quentin Smith with input from President George got the problem addressed
Have contacted Ian Haynes for an update on irrigation and the possibility/feasibility of a new electricity supply.
Option 1: Provide a transformer, cost prohibitive $25,000+
Option 2: Run a power line from the Camping Ground Toilet Block. The distance is considered to be too great
A discussion ensued and it was resolved to leave this issue for the time being
Directors were requested for funds for irrigating Rotary Park. $1000. This was supported
Youth and Vocation: Karl Buchanan
Main Points
* Press Release – We received some good feedback and interest, following along from Tony’s press release highlighting various Rotary youth opportunities. Had approx. 10 contacts from various ages – but mostly from school students and with most interest in Outward Bound.
Followed up with each individually and will contact again as opportunities arise. Thanks to Tony for putting together and organising.
* Rotary Study Exchange – Club is hosting incoming group from Tasmania, total of 6 people including the leader. Dates are Tuesday 23rd – Friday 26th of April, with the club expected to arrange transportation to Oamaru for the district conference. Note ANZAC day on the 25th and attending dawn service. Focus is on agriculture, tourism and engineering.
Need to organise:
o Programme of visits and events – all assistance, contacts and ideas welcome
o Accommodation with members for 3 nights
o Transport to Oamaru 26th April for conference
No outbound from Wanaka club on the reciprocal visit.
President George will approach Mark Orbell of Ridgeline to assist with RSE.
Agriculture and Tourism is their main interest.
ANZAC Day occurs during their visit
* JR McKenzie Trust Uniform Grant – Distributed to schools – outcomes aren’t made public.
* RYLA – Disappointingly received no notice of RYLA from the Oamaru club. We publicised this via Facebook and also mentioned to each contact from the press release, but received no applications or even interest.
Peter Harridge advised Directors that people need to be asked if they would like to attend RYLA for a successful event
* Speech Competition – Don has in hand and organising with MAC. Some interest from the press release, and date likely early/mid-March for club final.
Club Membership Deborah Budden
No Report
The Club has 65 Members at this time including Honorary Members. New Members are in the offing.
Club Activities Chris Wright
Main Points
* 2nd December
* Game of fun golf followed by meal. 60 odd turned up. Thanks for Director’s organising. Those that attended had a great time. Feedback from some anti golfers that it wasn’t inclusive and going to the meal meant listening to golf chat.
* 19th January
* Gibbston Valley Concert. Approximately 10 attended. Bus driven by John Milburn. Will continue this next year if John is happy to drive which I believe he is.
* 30th March
* 4x4 Rally. Ken Goldfinch organising for 30th March. Need to secure booking sooner rather than later. Danseys Pass Coach Inn can only accommodate
* 25th January. Friday social at Mike Elliot’s
* 1st March. Friday night social Bruce Stenson’s
* End of March / April. Friday night social Jarod Frazer’s new house.
* 28th September
* Port Chalmers Seafood festival.
Progressive dinner. Date to be confirmed. Pam Brown to organise.
General Business
* Bangers to Bluff: This a group running old cars to Bluff. Some are Rotarians. Rosie Burridge and Derek Howarth are organising
Club Meeting to be changed from Tue 9th April to Wed 10th April
* Crash Rescue: Directors resolved to donate $5000. Moved: Richard Wallace, Seconded: Peter Harridge
Chris wright is in contact with Jodie Rainsford regarding cooking.
* Heart Foundation: President George will put a note in the Bulletin
* Apology System; For some years now, Members overlook putting in an apology if not attending. This is simply a catering and cost matter in that a meal is provided but there is no payment.
Directors resolved that Members who failed to put in an apology will be invoiced by the Club. The Club will pay the caterer – in this case the Wanaka Club for the missing payment.
The Meeting closed at 9.40pm
Next Meeting 20th February 2019
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