Minutes of the Rotary Club of Wanaka Directors held Monday 15th September, 2025.
(The meeting was chaired by Geoff McLeay in Marie Fitchett’s absence.)
1. Treasurer's Report (Richard Gray): All Balances as at 10/09/2025
Rotary Club of Wanaka:
00 Account $65,418.54
01 Account $ 1,083.28
02 Account $ 200.31
Total $ 66,702.13
Payments Pending:
Note: Payments/Donations from Winter Crop Comp are yet to be paid out.
Non-routine payments for ratification:
Rotary International: 6-month Sub for July to Dec 4,276.00
RDU magazine: 6-month Sub for July to Dec 955.92
LR Stackhouse-Miller – wine tasting 600.00
Schistrockmedia – book sale advertising 229.43
Print It - Club Directory for 2025/26 901.67
Wanaka Bowling Club 325.00
J Warren - reimburse – new microphones 160.58
Donations paid last month from Club Account: Nil
Rotary Club of Wanaka Charitable Trust:
Balance at 10 September 2025 $73,473.45
Trust Payments pending: Nil
Trust Donations and payments made
Xero fee 14.95
Wanaka Storage monthly rent 186.00
Xero fee 14.95
Wanaka Storage monthly rent 186.00
Wanaka Rotary Rutherford payment correction 80.00
Dance Troupe donation 2,000.00
Discussion took place concerning how to pay the District Grant to Predator Free Wanaka. Agreed that the Club will pay 50% of the total grant to PFNZ on receipt of a quote or invoice covering at least that amount, and the remaining amount against invoices(s) for the balance.
Noted that Accounts Reviewer, Allan Kelly, is awaiting our accounts for review. Richard to follow up with Dean's on the availability of the finished draft accounts for Allan.
2. Administration Report (Geoff McLeay)
Rotary Polo Shirts: Cost, selection and local options under investigation.
Pull up Banner: Options and costs being investigated.
Discussion : The size of the banner - approximately shoulder height - and logo were briefly discussed. Slogan will be our Club name followed by “serving the community since 1984”.
General Business
Almoner
Each fortnight Sally Angus will provide Jenny Dickie (Duties ‘person’) the name/s of any person/s who, due to personal circumstances, shouldn’t be included in our Club Duties Roster.
Club Duties Roster
Agreed who can be excluded from the roster - all honorary members, all current directors and those who have registered leave in ClubRunner.
Via the Bulletin we will provide a reminder to members that it is their responsibility to find a replacement if they can’t be present at a meeting where they have been allocated a duty.
3. PR and Media Report (Tony O’Regan): Currently preparing advertising for the Duck Race
4. Foundation Report (Elaine Kelly)
Predator Free Wanaka / District Grant application
Elaine met with Guy Kennedy, chairman of Predator Free Wanaka to discuss the next steps following the approval of a District Grant making for a total $12,000 donation (includes $1000 from Aspiring Rotary). Predator mapping planned over the next two months and then trap lines will be laid. They will confirm a date in December when we can help lay the traps.
International Grant
Elaine liaising with a group investigating an international grant with the Rotary Club of Arusha, Tanzania, and www.SoTheyCan.org charity based in Wanaka. Key is interest from Arusha club.
Polio fundraiser
The Polio fundraiser will take place on 7 October at Cinema Paradiso. The chosen film is The Rose. Cost is $25. Wines for raffle have been secured from Maude and Rippon wineries.
5. Club Membership Report (Pat Heffernan)
Men’s health talk: 30+ attending. Mike coordinating (Post meeting - event went very well)
New members – David McKenzie inducted July 29. Mentor is Peter Harridge
Prospective members: Laurence Mikkelsen being inducted 16.9.25. Mentor is Pat Heffernan
Membership stats – 60 full members – Paco Janka has been transferred to Honorary.
6. Fundraising Report (John Huddleston)
Duck Race (Saturday, 25 October 2025)
- Sorting of small ducks: 13 September between 10.30am - 12.30pm - a Saturday.
- Upper Clutha Medical Trust named as one of the main beneficiaries.
- M10 Mega has agreed to sponsor the Fastest Corporate Duck Race for $500.
- New World Three Parks have agreed to sponsor the winner of the Public Race and winner of the Best Dressed Competition for a total of $1,000.
- Purchase of additional ducks for 2026. John M had priced what it would cost per duck for a duck the same as what we purchased for the Fastest Corporate Duck race. Marie offered to contact other clubs in our district who may still have a supply of ducks.
4. Winter Crop Competition
- Wanaka A&P Foundation again confirmed as sponsor for 2026.
- Approved split of WRC proceeds, with $28,500 to be given to OSRHT, and $ 9,500 to each of the 3 Fire Brigades.
- Payment to the Fire Brigades for generators and a stretcher is awaiting invoices. Deans hopes this concluded within a fortnight, will arrange for suitable media coverage.
5. Warbirds Merchandising Contract (1-5 April 2026)
- A new contract has been agreed for $8,500, formal agreement to be signed.
7. Service Projects Report (Rod Pemberton)
MAC grant application to attend 2025 Hillary Challenge in Tongariro
MAC is wanting to send 8x, Yr13 students +2 teachers to the 2025 Hillary Challenge. Dates are from the 28th September to 4thOctober. Cost is $16,000 plus individual flights.
They are requesting $8,678.75 for the Hillary Challenge and support vehicle costs ( both ways ) of $1,126 which includes ferry costs. This comes to a total of $9,804.75.
It was agreed we donate $2,000 which amounts to $250 per student.
8. Youth and Vocation Report (Nikki Carey)
Rotary Youth Exchange update.
A new District 9999 RYE Committee being set up, hoping to reactivate the programme in 2026.
Noted member interest in trying to receive a Brazilian 16y male student in Aug or Dec 2025. Will exchange scheme be ready? Marie may attend the next Y&V Committee to discuss.
Noted Alan Richardson was on the District Committee till 2020/21 and is still advising them.
Vocation report:
- 18th Nov Highlands meeting with Cromwell + Aspiring Rotary Clubs . Dinner included.
- Mar/April FENZ Ralph Fegan + ROA Andrew Shaw.
RYLA: seeking nominees for Queenstown or Christchurch
Queenstown RYLA 1st - 5th Feb for ages 0-30 y,
Christchurch 18th - 22nd Jan for ages 18-25 y
MAC Scholarship : MAC + President Marie notified of choice of 2025 winner.
Contact being made with last year’s recipient, Will Anderson, to arrange club talk.
Kahu Youth: Kelly talking to Anna Sutherland, Kahu Youth re our 2025 KY Scholarship.
9. Social/Club Activities Report (Peter Borrie)
- Bowls night: Tuesday 30th September. $25 includes hire of hall , loan of bowls, tuition and Pizzas.
- Soiree evening: planned for September at Richard Howarth’s place , now postponed until January. Both jazz and classical pianists in Alan Hogans quartet, are unwell.
- Melbourne Cup night: Tuesday 4th November. Hoping to go to Hello Ranger, Chris to confirm 4.30 start. Cost $35, includes nibbles, glass wine. Any meal - own arrangement.
- Makarora fishing trip: Sunday 23rd and 24th November . Dave McKenzie has accommodation booked for 20 and boats arranged.
- Xmas function: Saturday 6th December. Rod's place. Still $40 a head. Band again DoubtfulSouNZ $800 . Derek looking after meats Peter & Fran salads etc. Chris:deserts
- Sunday bike rides: restarted 30th August . Every two weeks.
- Friday home hosting: The meeting was informed that this is on hold until New Year.
- Paella cooking demonstration: At Peter's place - Fran to confirm on her return .
General Business
- Afghanistan Earthquake appeal - agreed that the Rotary Club of Wanaka provide $1,500 to ShelterBox to support relief efforts in Afghanistan following their earthquake.
- Membership Subscription Fee - it was agreed that membership fees payable by members this financial year will remain at $225, payable by 31st October 2025. Also that the existing subsidy from the Foundation Auction proceeds will remain as is this year.
- Special Project - having noted disquiet among members regarding annual fees and aspects of the operation of the club, it was agreed to establish a sub-committee to investigate all potential improvements, including variation to our programmes, how we apply funds raised from service/labour revenue, how we calculate future annual subscriptions and more.All members of our Club to contribute via idea generation and problem solving.
- Tititea - having noted that the personal cost to members volunteering for the Tititea clean-up was putting-off some members, and that the club was happy to pay costs for Aspiring Rotary members attending, plus specialist trades workers, it was agreed that the WRC cover the costs of four meals; Breakfast, 2x Lunches and Dinner for those members attending the working bee at Tititea.
- Next meeting: Will be held at the A & P Showgrounds Office at 7pm on Monday 20 th October 2025