Directors Meeting 28th March
Key Points from the recent Directors Meeting
1. The Directors have established the following Policy for the Club :
The Authority of the Board
· With the Constitution as context the following was resolved by the Directors:
Organisers of events (Director or delegated Member) shall comply with the following rules:
· goods may not be purchased and then supplied by The Rotary Club of Wanaka to other parties, without the approval of the Board.
· The Board is the ONLY body that can enter into arrangements for the supply of services.
· The business of the Rotary Club of Wanaka, in terms of Fundraising, is to supply services in return for payment or as otherwise directed by the Board.
2. Fundraising: Ken Goldfinch
A & P Show Catering – Organizers President Fran, Janice Hughes and Clayton Hope
This event went very well, was well supported by members and also we had the invaluable assistance of some 10 MAC students well organised by their Term Leader Eamon Green.
Invoices have been sent out as follows:
Ravensdown:
Catering Donation $4500
Pembroke Wines $2464
Total$6964
Farmlands:
Catering Donation$4000
Total$4000
Funding Request:
MAC have submitted a request for $2000, to go towards their Student Trip to Spain.
Warbirds – Organiser Margaret West
Otherwise situation remains as previously reported:
· We have agreed to assist Warbirds with the sale of merchandise.
· People required to assist - about 60, (circa 3 to 7 hours per day) during the event.
· Club remuneration to be $7935.
Venue – Wanaka Airport
Dates – 28 Mar to 1 April 2018
Health & Safety - four members including President Fran & Margaret attended a briefing.
Event Staffing – we have had a reasonable response from members, but still require some assistance.
MAC, we are once again seeking their assistance to staff this event and have requested the help of 4 (Spanish Trip) students for Saturday and Sunday afternoons.
Remuneration - $75 donation per student per day, for trip spending money.
Other events being considered
· David McAtamney – Organiser Ken Goldfinch
David has agreed to perform again this year, subject to availability of pianist, date and time to be confirmed.
Through Noeline Pullar, we have arranged to meeting during Easter with David to finalise matters. KJG & Richard Wallis to attend.
Joint Venture - Coast Guard is interested in a joint venture with Rotary and are keen to assist with both sales and hosting the event.
· Art in the Park – Organisers Fran & Tabatha
· Koru Trio – October 2018, Organizer Don Irvine, event confirmed
Items for Directors Approval
1. Approve - MAC request for $2000 funding for Student Trip to Spain
2. Approve – donations of $75 per student day to 4 MAC students, for their assistance at War Birds ($15/Hour)
Moved Ken Goldfinch
Seconded George Scott
Carried
Service Projects: Robbie Julius
Working bee at Glendhu 5th May
Items for Directors Approval
Upper Clutha Radio Telephone Users ($15000) application for funds. David B and Robbie have a meeting with Ian Brown on Tues 27th. Application attached for directors perusal.
On Hold: Robbie to discuss with Directors and Committee
Youth and Vocation: Karl Buchanan
Main Points
· Speech Competition held 20th of March. 2 Contestants, with Hayley Yule from MAC being the winner and going through to the area final.
· JR McKenzie Outward Bound – Opportunity for fully-funded scholarship for Outward Bound for 9980 District. Forwarded on to Mt Aspiring College and Kahu Youth 15th of March. No response/feedback, as yet.
Clubs can put forward only 1 student for selection by the district. #9980 has 2 scholarships available – value approx. $4,500. Applications to the club, and if we receive 2+ applications, then will have to look have an interview/selection process, which would have around one month to do.
· Youth Exchange – In contact with MAC on any interest for outbound. Inbound very much a work-in-progress, but if sent a student out, believe there is an understanding that then reciprocate with an inwards student.
Items for Directors Approval
Area Speech Competition $150 for Prize Giving
Club Membership and Activities: Derek Howarth
Meeting Monday 26th to discuss the following :-
Activities
Home Hosting – what has worked best in the past , maybe on a “geographical basis”
To reduce travelling time, Pot Luck or contribution
Scotch Tasting - Seonaid at Whiskey Galore enthusiastic, looking for a winter date
Rugby - AB’s vs France , Dunedin 26th June – need to secure 20 ticket when released
MAC - meeting with Wayne Bosley Wed 21st March re“Junior Membership” Concept at this stage
New Members - a few in the pipeline
Friday Drinks - when/if required
Mountain biking – West Wanaka or Clyde to Beaumont one Sunday ?
Next Meeting Wednesday 2nd May 2018
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