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Guest Speakers Report July 24th

Jess Eastwood

Let your light shine!

Jess Eastwood from Mindchat spoke about helping us think about our own health and wellness from every single angle. Jess is a Holistic Health and Mindset Coach from the Institute of Integrative Nutrition, Health coach for the Ministry of Health, Personal Trainer through The Fit Collective, and mother of 2 beautiful little boys.

 

Most of her life has been spent listening,supporting,motivating and inspiring others.

She loved dealing with everyone else and their problems, as she could hide from her own until she suffered a life changing event that took a year to recover from.

 

Yes she had to face all of her demons. Her experience gave her a second chance to live life the way she really wanted to making her a better woman, mum,wife, friend, sister, daughter and find peace within herself.

 

Along the way she has built business, written books, travelled, held workshops and has recently developed an assortment of products and programs to help aid the challenges of life.

 

Jess says our minds over think so often! Causing unneccessary anxiety, stress, overwhelm, weight gain, weight loss, hormone issues, confusion, allergies, sensitivities and sleeplessness. She decided to 'mash up' everything she loved and her current business 'Mindchat' came from it!

 

It was amazing to hear Jess Speak.

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DIRECTORS MEETING 18th July 2018 

Agenda For the Directors Meeting, Rotary Club of Wanaka, Harcourts Meeting Room, Wanaka, 18th July 2018 at 7.00pm

Present: George S, Chris W, Richard, Fran, Margaret, Karl, John H, Tony O, Deans Hudson.

Apologies: David Brewer, Deborah Budden, Tabatha Wilson

Minutes

* Letter to Paradiso thanking them for the movie night (DB)

* Letter to Aspiring Law (DB)

Correspondence Inwards:

Email from Roger Gardiner re Wetland Boardwalk Project

- can’t make payment until Trustees appointed (at this meeting)

Correspondence Outwards

Email to Community Networks advising $3000 donation

Directors have been circulated Profit and Loss for both Club and Charitable Trust Accounts.

Margaret proposed that Club subs remain the same as last year at $240, and we provide the same discount ($20) if paid before 30 Sept 2018.

Margaret circulated the P&L’s. 

Deans suggested all Directors have ‘look’ access to Xero accounts. Also the Trustees of the Trust. Deans will send out the invites.

Margaret highlighted an email from Rotary Int Finance explaining a reduction in the Council on Resolutions fee from $1.50 per member to $1.

George explained that we need to approve up to five Trustees. There is 3 vacancies. George moved that Tony Brown & Robbie Julius & Lloyd (subject to his agreement) be appointed Trustees. Also that they be signatories.

George explained that a review of the accounts would be prudent to comply with the Charities Commission.

PR and Media Report: Tony O’Reagan

* A press release was circulated after changover night. A story was published in the Wanaka App, The Wanaka Sun and broadcast on Radio Wanaka. It is also on the clubs website and shared to social media.

* The video of the Town Cryer was posted to Facebook. On writing it has 379 views and 7 shares.

* PR planned - Rotary Park, Youth initiatives, Paul Harris videos to FB.

Advertising:

Book Sale (12-14 October) –

* A request has been submitted to the Messenger for their front page on Wednesday 10 October.

* Wanaka App news page banner tentatively booked for week 7-13 Oct at half price.

* Initial contact made with Radio Wanaka.

* Who are the sponsors we need to be mindful of? – Fran is to advise Tony of sponsors.

* I’ll submit a marketing plan at the meeting – not submitted.

Duck Race Saturday 20 October –

* A request has been submitted to the Messenger for their front page on Wednesday 17 October.

* I’ve met with and confirmed The Film Crew to make a promo video which we can use on social media, and our website, and any other digital media. I’ve offered the Film Crew a free duck.

* Initial contact made with Radio Wanaka.

* Who is in charge of getting tickets printed? – Richard. Who are the sponsors we need to be mindful of? – Fran to send sponsors list to Tony & Richard.

* I’ll submit a marketing plan at the meeting – not submitted.

Other

Rotary Walk – initial contact has been made with Allan Dippie via Tony Brown. Allan is away so hoping to tee up a meeting on his return.

Wheels on Wanaka – Allan Dippie is organising an event on alternate years to Warbirds and there may be a fundraising opportunity – Richard has this in hand.

Items for Directors Approval

1) Duck Race Budget (to come)

2) Book Sale Budget (to come)

Tony to bring forward marketing plan for the Book Sale as Richard highlighted that we can start taking books now.

Richard highlighted that the goal is 100 corporate ducks (@$100 ea). We did 50 last year. Corporates will buy a new duck, they can’t enter last years. One reason is that the new ducks may be a different size. Deans suggested we buy spares. Richard to source a sample, said K-Mart could not supply.

Tony asked about a concert coming up. Fran says 13th Oct. Don Irvine is organising it under the Foundation Committee. It is on the weekend of the Book Sale. Tony to contact Don.

Administration: Tabatha Wilson

Main Points

Apologies Process

Apologies to have one set contact, email to be sent out to communicate the process to the Club Members in the coming weeks, a rotating roster of people to manage the apologies process with each champion to do a handover to the next person, first person is Fran Tate (FT), roster to be circulated to members.

- Fran says there are too many systems. It has become unworkable and a new system will be instigated probably using ClubRunner. Fran is meeting with the Golf Club tomorrow and in the interim she will look after apologies. An email to members will go out explaining the process and highlighted in the bulletin, plus at meetings. George suggested enforcing a charge. John asked if it is the same offenders – no. George to use his discretion and review once new system operating.

Letter to be sent to members to enforce the importance of apologies within the correct timeframes.

Derek Valentine (DV) to grant access to new email address for apologies.

LOA to be collated by David Brewer (DB) as all requests go through the Secretary for approval by the Directors, George Scott (GS) to communicate with DB.

Bulletin

Bulletin to be circulated on Sunday as much as possible, deadlines for the Bulletin is Thursday COB/Friday AM.

Speakers List

Rosie Burridge (RB) only has 10 spaces left for the remainder of the year, Clubrunner to be updated. Confirmed content for letter to proposed speakers.

General Business

Logos/Letterheads/Website photos to be updated DV & TW.

Cromwell & Queenstown Bulletins to be sent to Tabatha Wilson (TW).

Dates to be confirmed and communicated that the Golf Club is not available for meetings. GS to follow up with the Golf Club.

Six new members will help with the allocation of duties.

- Deans asked that they be highlighted in the bulletin.

Items for Directors Approval – NIL

Note: 4th Sept the Golf Club is not available.

Foundation: Deans Hudson

No points to cover

* Committee meeting next Tuesday.

George said early December being planned for AGM but also in touch with Haydon Patton. If we can get him to speak then will move date for AGM.

Fundraising: Richard Wallace

Planning for the book sale is under way. Mike E has started sorting the books and the LWC has been booked for 11th – 14th Oct 2018. We are using a shed at Wanaka Storage (FOC) for a sorting shed. UCT has again agreed to transport the books to LWC.

- nothing added.

Service Projects: John Huddleston

Had first meeting on Monday.

Items for Directors Approval

1) Jigsaw Central Lakes Funding Application

- application for $3,000 to help purchase a vehicle. They require $10k and have raised most of it. Margaret asked if they have systems in place to manage the

vehicle. Geoge advised they have used a vehicle previously. George said he has had initial discussion re applying for a District Grant. Deans suggested applying at $4,000 as they need this amount.

An application will be made to the District Grant scheme to see if we can get support for this application.

2) Jaime Toepfer Funding Application

- attending Festival of the Future and requested $400.

- she will come and talk to us afterwards.

Youth and Vocation: Karl Buchanan

Main Points

* In process of arranging inaugural committee meeting.

* Hands-On Science - Previously Rotary have supported students to Hands On Science in Dunedin. Couple of years ago, was up to 4 students https://www.otago.ac.nz/hands-on-at-otago/index.html Applications for this is coming up soon, for January 2019.

Items for Directors Approval

1) Consideration of Hands-On Science as an opportunity for those nearing university, and looking at undertaking science-related study.

- $4-500 pp. John said you need to get on board with MAC and get recommendations. Agreed to pursue.

2) MAC Scholarships – Believe should look at adjusting for inflation by increasing the annual scholarship, and ensure more prestigious and sought after.

- John suggested reviewing how effective the scholarship is now. Deans indicated it has been good, gave two examples.

- Karl will discuss at Committee and come back with a recommendation.

Club Membership Deborah Budden

Main Points

* Good handover from Derek Howarth regarding new membership.

* George to induct all on one night.

* Richard explained that longer serving members can be made honarary members. George suggested Catherine. Richard said she has been asked and she said no. Deans suggested we ask again. George will ask her. Other names were discussed and George will review the membership to see if it is appropriate to offer honarary membership to anyone else.

* A group of young professionals (up to 40years) looking at setting up a social/ volunteer group in town – Chris Wright has had initial discussions with them and we are working out how we can work together.

* I am attending a club membership development seminar in Dunedin on Aug 26th

Club Activities Chris Wright

No Report

Chris had a few operational questions.

Discussed a concert with Trevor Tattersfields band for 150+ people. Sunday 30th September. Concerns raised about a number of events in the Wanaka calendar around the same time. Richard expressed that we may be over-committing the club. It is a busy time just prior to the Duck Race and Book Sale. Tony expressed his view that it was a waste of resources at a busy time. Richard suggested to see if Trevor can change the date to the Xmas party. Chris to look at options.

General Business

* Wanaka Rate Payers re being Paid

* Next Month meeting maybe 4th Wednesday as President George is away on the 3rd Wednesday

* Apologies for meals at Golf Club

* Club forum September – date to be advised. Each committee to update at the meeting with a 5 minute presentation.

Richard asked about the list of sponsors. Wanaka Storage Solutions attended change-over dinner and were not recognised. He would like more recognition for Wanaka Storage Solutions. Are we missing anyone else off the list? Fran advised that the bulletin, agenda and Club Runner can all be used to list sponsors. Tony suggested Club Sponsors and Events Sponsors listed. Fran to forward list to David

so it goes on the bottom of the agenda for each meeting. Fran will send to Tony to review and then forward to Directors.

George highlighted that he likes to be kept in the loop on emails and please notify him when you are having a committee meeting.

Next Meeting

Wednesday 22nd August at Harcourts.