Tuesday 23 October 2018 -

As I write this the Duck race is just 1 more sleep away. Yesterday afternoon I spent a couple of hours at New World selling ducks and will spend this afternoon with Mary down there also. Then it will be round to Harcourt’s for the judging of the corporate ducks. Richard with the help of a few others has done a great job selling the corporate ducks this year with over 50 sold. A big thankyou to everyone selling the corporate ducks and especially Pip O’Regan for your efforts. With the small ducks some members have been very good at selling their books while others may have made a bigger effort. These fundraisers do rely on everyone making an effort and not just leaving it to the same few.

Last weekend we had the book sale over Friday Saturday and Sunday which was very successful again this year. The amount of money raised is just short of $12000 which is as good as it has been in recent years. A lot of work goes into the book sale over the 2 months leading up to the weekend. Can I say a big thank you to all those involved from those collecting the books at Mitre 10 to those that turned up at Wanaka Storage Solutions on Tuesdays and Thursdays sorting the books and then everyone for the big effort over the weekend delivering the books and assisting at the sale. There are two members who I want to thank especially. Firstly Mike Elliot for your work in organising everything, well done, and also Richard for the use of your facilities at Wanaka Storage. It is the generosity of members like Richard that are important to the continued success of this club.

Also last weekend we had the Koru Trio and what a great night that was. A big thank you to Don. One of the great things about Rotary is that we all come with a diverse range of experiences, different talents and connections and therefore are able to in different ways put together events like this. Well done Don and those who also helped.

I am away down to the farm on Sunday to spray around all my trees and hope to be back for Tuesday night otherwise Debs will be taking the meeting.

Minutes of the Directors Meeting, Rotary Club of Wanaka, Harcourts Meeting Room, Wanaka, 17th October 2018 at 7.00pm

Present: Richard Wallace, Deborah Budden, Deans Hudson, Mike Elliott (by invitation), Margaret West, Chris Wright, Tony O’Regan, John Huddleston

Apologies: Fran Tate, Karl Buchanan

Matters Arising:

* Inventory in Storage Sheds needs to be updated (Fran Tate)

* Karl Buchanan to report back regarding second Scholarship

* John Huddleston to work with Council and Ian Haynes regarding electricity supply to Rotary Park, Glen Dhu and report back

* Chris Wright to circulate to Directors the final financial outcome of the Jazz Night with details

* Tony O’Regan to locate Club ‘Sandwich Board’

* Deans Hudson to resolve the ERK/Shelter Box issue before payment can be made from the proceeds of the Koru Trio Night

Leave of Absence Notifications

Robbie Julius – 8/10 to 25th December

Treasurers Report: Margaret West - Key Points

Club Payments:

* Pembroke Ladies Club – (ex Probus Club) claim of $243 for combined Probus luncheon from the Probus funds held in trust by Wanaka Rotary. Now that these 3 clubs can have their own bank accounts should this fund be distributed to all clubs to use as they want?

Club and Trust Deposits

* $700 – corporate Ducks

* $6600 – 30 membership subs to date - due 30 Oct

Trust Payments

* Wanaka Alcohol Group $2000

* International Needs $2500 (ex 2017)

* Trevor Tattersfield jazz band fees $1800

* James Helmore Koru Trio travel $900

* Wanaka Golf Club $1613 for food at Jazz evening (70 tickets)

* Bowel Cancer Trust - $5000 from Art in the Park (approved in Fran’s year)

Bank Balances as at 2018

* Trust $46,881

* Club $7,493

For Directors Approval

1) Ratify the Club and Trust payments as indicated

2) Agree to disburse the remaining Probus Club funds to the 3 current clubs pro rata across the membership basis

3) Approve the payment of $9445 which is the amount of District 9980 recommendation of our Club's annual donation to the Rotary Foundation and the Polio Plus appeal and is based on current membership. (see note below)

Items 1,2 and 3 were approved

PR and Media Report: Tony O’Regan - Main Points

* Press Release Koru Trio

* Book Sale Messenger, Wanaka App & Radio Wanaka

* Duck Race Messenger, Wanaka App & Radio Wanaka

* PR planned - Rotary Professional Exchange (sent), Rotary Park, Youth initiatives, Bowel Cancer (Art in the Park).

Advertising:

Book Sale (12-14 October) –

* Advertising booked – Radio Wanaka, Messenger, Wanaka App.

* Relevant event calendars.

Duck Race Saturday 20 October –

* Advertising booked – Radio Wanaka, Messenger, Wanaka App

* Promotional video promoted via Facebook.

* Relevant event calendars

Koru Trio 13 October –

* Flyer done.

* Tickets done.

* PR sent.

* Relevant event calendars.

* Rotary Walk – No progress. I need to speak with Tony Brown (He has been away).

* Golf Club Plaque – This has to be approved by the Golf Club Board in October.

* Working on a brand ‘template’ for the Club. May have examples at the meeting.

Administration:

President George announced that Peter Harridge will be Administration Director henceforth. Welcome Peter.

Foundation: Deans Hudson - Main Points

The Committee to be discussed;

1. Koru Trio – Review of the Koru Trio night and the funds and where we will spend them ie ERK’s or Shelter Box’s .To date Don has sold, with help from others, 110 tickets so it has been a success. Harraways have come to the party with product giveaways which will be given out on the night..

2. Foundation Auction – The directors approved the idea of a quiz night which we hope to do in May next year. Need to pick a date and organise a venue and gather some good auction items that would appeal.

3. International Projects. – no further progress on both the Samoa and the Arusha orphanage. Madaline whi is in Tanaznia only went to Arusha for one day last month and wasn’t able to call on the orphanage but will be going back soon so we should get some questions answered then

See ‘Matters Arising’ regarding ERKs / Shelter Boxes

Fundraising: Richard Wallace - Main Points

> Rotary Book Sale. The Book Sale is well underway & by the time of our directors meeting will be finished & monies will be counted. Things are looking great & the book quantity & quality is right up there. The team have done an amazing job, THANK YOU.

> Rotary Duck Race. The Executive Duck Sales are ok

> Richard made an impassioned plea for more Rotarians to assist rather than being left to a few stalwarts.

> Wheels at Wanaka. No update.

> A&P Show Catering. No update.

> Challenge Wanaka. No update.

> Cavalcade. No update.

Directors recognised and thanked the major effort put in to the Duck Race by Pip O’Regan

Service Projects: John Huddleston - No Report

Youth and Vocation: Karl Buchanan - Main Points

* MAC Scholarship – Underway currently with applications closing in the coming weeks.

* Science Opportunities – Been in contact with Lincoln Bruce, HOD Science at MAC, regarding Hands On Science at Otago Uni and Innovate Young Minds – a programme targeting girls in Science run by Hutt Rotary - http://iym.co.nz/ . He has distributed info re IYM and checking on participants in the Hands On Science programme.

* Rotary Young Professionals Group – No interest so far in any potential candidates joining the tour group. Been in contact with Wanaka Young Professionals, who were not keen to publicise to members but open to inviting to a gathering to talk to members, or for a project etc. Viv followed up with Chamber of Commerce and Winegrowers Assn.

Discussion required if club keen to host reciprocal visit to the district from Tasmanians in March/April next year.

Club Membership Deborah Budden - Main Points

Stats:

September 2018 0 active members added 1 members terminated (Kathy Smallbone) 24 unique logins n/a total clubs 64 total active members 6 total honorary members

* New Badges ordered for Catherine Little and Mathew Abraham (being sent via courier to President George)

Potential New Members:

* Rosie Piper (friend of Fran’s)

* Lynn from Queenstown

* Warwick Deucress – overseas at present but keen

* Ian Stuart – despite Derek dropping a welcome bottle of pinot down at their new house – Ian has not replied

* Chris Liggins – Derek has followed up – but due to family commitments not the right time right now.

* Mike Regal Central Lakes Media (Tony O’R will approach him)

Orientation:

* Still to attend Alison King, Viv Milsom, Colin Sharp and Tony Parker – Invitations have been sent out - date Sunday 4 Nov a BBQ at President George’s. (Bruce Steenson still needs to attend but on leave till end Nov).

President Elect:

* Training in Dunedin 17/18 Nov

* Training in Auckland 1-3 March 2019

General Business:

* District Conference Oamaru 26-28 April - will canvass members at meeting on Tuesday 16 for indication of numbers and preference for accommodation

Offers historic accommodation and continental breakfast about 15 minutes out of town could organise a bus to and from Saturday evening function.

offers a range of motel units/ chalets with bathrooms and cabins with shared facilities – and campervan options.

* Relay for Life 23-24 March 2019

* Rotary Club Development and Membership – please see attached discussion document - Deb Budden & Mike Elliot

Club Activities Chris Wright - Main Points

* 30th September

* Evening of Jazz with Trevor Tattesfield.

* 69 tickets sold. 70 meals including band (5) and flower supplies (2) eaten. $58 loss including $1,951 ($1,800 charge, $113 meals, $38 bar tab), $65 for unused license for Peak Function Centre.

* 2nd December

* Not 9th as previously advertised. Christmas Party. Details to be confirmed. Likely to be at the golf club. Game of fun golf followed by meal as per last year’s format. Derek Howarth Organising.

* 19th January

* Gibbston Valley Concert. Supertramp and more. Club reminded to buy tickets. Bus to be driven by John Milburn or Graeme Smart. 12 going so far.

* 16th February?

* Summer 2019. Ken Goldfinch wants to organise a 4x4 rally ending at Ranfurly Pub or in St Bathams. 2 hours away so option to stay or drive home.

* 1st June

* Golden Guitars in Gore. John Milburn investigating accommodation options. (Dropped, accommodation in Gore not available)

* 28th September

* Port Chalmers Seafood festival.

Home hosting / progressive dinner. Date to be confirmed. Pam Brown to organise.

Friday Night social gatherings to start December. Mike Elliot to host 2nd January – Burns Night.

General Business

* John Huddleston requested approval to donate $500 to Life Education Trust for the purchase of the replacement of ‘Harold the Giraffe’ puppet. Approved by Directors

* Deborah Budden – Club Development and Membership:

A discussion paper was included with the Agenda and was circulated as part of Directors Reports.

Mike Elliott and Deborah Budden spoke to the paper.

There was a range of views expressed and it was decided by Directors to continue to assess Club Development on an ongoing basis and that Deborah Budden would take her paper to her Committee.

Next Meeting 21st of November